Close by data source, then reconcile
Marketplace activity, advertising, bank deposits, supplier invoices, and inventory often use different dates and levels of detail. Save a consistent month-end snapshot of each source before transforming or combining the data.
Use a repeatable checklist
- Reconcile orders, cancellations, refunds, and net sales.
- Classify marketplace fees and compare them with the expected model.
- Import advertising and promotion costs for the same period.
- Update landed cost and inventory movements.
- Reconcile deposits and currency conversions to the bank.
- Review unresolved differences and document timing items.
Lock the result before planning
Avoid continuing to edit historical numbers without a record. Once the month is reviewed, save the final data and correction notes. Future discoveries should be entered as documented adjustments so trends remain understandable.
Finish with three operating decisions
Identify the products to scale, the largest correctable cost or margin problem, and the cash constraint for the next month. This turns the close from an accounting exercise into a management rhythm.